Bella Vista HOA

11-30-2022

Private Street discussion with El Costa. We had a nice discussion and the event was semi-well attended (we would love even more support next time around!). While El has no “say” in any decision-making process, she can assist in getting our requests to the correct officials at the correct time. 

As previously discussed, Hartz’s heavy construction activity for the last 4 townhouses is about complete, so we are currently preparing to discuss the situation with various Village officials. 

Remember… we are trying to “partner” with the Village to become an integrated Bolingbrook subdivision. Realistically, if this happens, there will be a cost, we just don’t know what that is yet. One step at a time.  

Recently, the HOA Board met with our Snow Removal Company, Green Earth, to discuss this year’s snow removal. 

Here is a summary of the discussion:

1. Rubber tipped plows will be used on the vehicles for the driveways to minimize scraps (note the word minimize as they are still scraping snow off asphalt with heavy machinery).Also, rubber doesn’t scrap as well as metal, some residual snow may be left on the driveways.

2. It is advised to REMOVE all yard lights, driveway/sidewalk decorations and dog chains from the areas where they shovel. They are NOT responsible for damage to “things hidden under snow” or in harm’s way. Dog chains on front porches broke 3 snowblowers last year.

3. They do not remove all snow from driveways in the first pass, as they use different personnel and methods to remove snow depending on depth, manpower and timing. Please give they the time to complete their job. 

4. Please do not ask for or expect “special requests” as their contracted job is to remove snow from all driveways, roads and sidewalks.

5. They will salt “less” this year, as we agreed last year was “too much”, but they will salt. 

6. For “big snows”, there may only be one person on-site for a while to keep the roads clear. The bulk of the personnel will come when the snow is scheduled to stop.

7. The “snow removal” timeline is two hours, but that all depends on “has the snow stopped”, “when is it scheduled to stop” and “personnel”. 

Please be patient with the snow removal process, it is a big job.

If you have any questions or concerns, please let me know. 

The newly elected Bella Vista Board met to discuss current projects, statuses and 2023 plans. 

Here are some possible items of interest:

1. The HOA Board Director assignments are staying the same for 2023. I will continue as President, Lela as Secretary and Don as Treasurer, although as communicated before, we all do a little of everything. 

2. The HOA Board met with Green Earth to discuss the upcoming Snow season and to discuss the previous Landscaping season. Please look forward to a “Snow Season Email” coming soon!

3. The Solara “Mailbox Move” Project is complete. Yes, children were conceived and delivered during this project timeline, but we finally got a concrete contractor to do it for less than my first born son. And I must say, it looks marvelous. 

4. The 2 Street Lights on Mandalay are now working. Don worked with ComEd and our electrician to finally wrangle that beast and get the power working again.  

5. The FAID elevator test at the clubhouse was conducted and went very well. 

6. Four Seasons is coming out December 13 for our annual clubhouse furnace check. 

7. The final original exterior Clubhouse light fixture was replaced last week.We now have all new fixtures on the exterior of the Clubhouse. 

8. Please remember, any maintenance to the “exterior of your townhouse” and/or “HOA Common Area by your townhouse” must be approved by the Architectural Committee or HOA Board, depending on the nature of the work. Please DO NOT assume “something you want” is automatically approved. Please note that all Driveways, most sidewalks and lawns (outside of your plat of survey) are HOA Common Area.

9. Please read the Bella Vista Buzz for the Activities Committee updates! 

10/15/2022

please find the Ballot and Proxy Assignment for the upcoming Oct 27 2022 HOA election in Documents.  

Only “owners” of the townhouse can vote in the election. Only one vote per townhouse is valid. The nomination committee members will determine if an individual is eligible to vote, and their decision is final.

There are two ways to vote, ‘Day of” and “Early”. 

“Day of”:

1. Simply come to the Clubhouse from 6:00 PM to 8:00 PM on Oct 27 to vote. 

2. We will have all the ballots at the Clubhouse. 

3. If you want/need to assign a Proxy to vote for you, via the form attached, please fill out the form and have he/she bring the form to the Clubhouse to vote.

4. ** Important**. Please bring identification, so we can verify your identity, if necessary. Proxies need identification too.

“Early”:

1. Fill out the attached ballot and place it in a sealed envelope. Contact and deliver to a nomination committee member, both of you sign the sealed envelope on the back with townhouse address.

2. Or… contact a nomination committee member and they will come over and give you a ballot. Fill it out, seal in an envelope, both of you sign the envelope on back with townhouse address.

Risks of “Early” voting: 

As with any “Early” voting, election circumstances may change between the time you vote and Election Day. That is a risk you assume and accept for the convenience to vote early. In this election, we are required (by the By-laws) to ask for “nominations from the floor” at the annual meeting, those names obviously will not be on the attached ballot. Just beware of the risks for early voting. 

Note: If we receive “nominations from the floor”, the nomination committee has decided to postpone the election for a week to allow the nomination committee time to distribute additional the election information and ballots. Please note that November 1 is the start of the next fiscal year.

Charlie Breier at CBBreier@comcast.net

Ken Madeja at KenMadeja@aol.com

Patrick Lee at leepa05@icloud.com  630-253-0542

10/14/2022

The HOA Board Election will be held Thursday October 27 between 6:00 PM and 8:00 PM at the Clubhouse. The Annual HOA Board Meeting is Wednesday October 26 at 7:00PM to discuss the 4th quarter and yearly progress. We also will ask for any more nominations (as per By-laws) at this meeting.

Nomination committee members are:

Charlie Breier at CBBreier@comcast.net

Ken Madeja at KenMadeja@aol.com

Patrick Lee at leepa05@icloud.com  630-253-0542

There are two ways to vote: 

1. In-person at the clubhouse on Election Day

2. “Early Vote” via Election Committee member (authorized proxy)

In-person: Simply come to the the Clubhouse between 6:00 PM and 8:00 PM on October 27 to vote. We will supply the ballots. 

“Early Vote”: Before election day (October 27), please contact Nomination Committee members to accept your townhouse/resident ballot. A resident can drop off a ballot or use a ballot/envelope the nomination committee member will supply. In addition, if you want/need a nomination committee member to pick up your ballot at your townhouse, simply contact the nomination committee and one of us will stop by to accept/supply the ballot/envelope. Either way, the ballot will be put in a sealed envelope and signed on the back by both the nomination committee member and the resident. The ballot will be kept in a secure location, verified and combined with the ballots accepted on election day.

This election is for 2 open director positions. Residents can vote for two different names on the ballot. Only one ballot per townhouse (resident) is accepted/valid. Ballots will be counted by the committee starting at 8:01 PM on Election Day.  

This election’s nominations are: 

Don Wittmer

Lela (Elizabeth) LaHa

Mike Hohlman

Their nomination applications are attached and available on the website in Documents.

The nomination committee is meeting to discuss Election Day logistics as this is our first time. We will send out an “Early Vote” ballot shortly.